The Importance of Professional Printing for Special Occasions

From weddings and conferences to all the meaningful occasions in between, professionally printed materials such as invitations, brochures, posters, and banners can elevate your event and bring your vision into a tangible reality.

At The UPS Store, we can help you prepare for all kinds of events with our expert printing service. Learn more about our in-person and online print options to meet your needs.

Looking for some inspiration? Below are some examples of special occasions and the print materials that can elevate them. If you have printing questions, do not hesitate to reach out to The UPS Store near you today.

Print materials for: Weddings

Whether you’re getting married or part of the wedding planning team, nuptials are a special occasion, and the details matter. Here are some common materials you might consider getting professionally printed:

• Invitations: This is often the first impression your guests will have of your wedding. Choosing the right design is important, but having it printed with care is just as essential. High-quality printing helps make sure your invitations and RSVP cards look elegant and sets the tone for the celebration ahead.
• Ceremony programs and menus: Informing your guests about what they can expect on your wedding day, from the itinerary to what they’ll be eating, can be a thoughtful detail. Printing a program or menu on sturdy cardstock or water-resistant paper can help make them last throughout the ceremony.
• Seating charts: If you’re assigning tables, a clearly printed seating chart can be helpful. Displaying it on a large poster or foam board near the reception’s entrance provides guests with a quick, stylish way to find their seats.
• Thank-you cards: After the big day, custom thank-you cards can be a meaningful way to show appreciation for your guests’ attendance and/or gifts. Professionally printed cards add a polished touch, and give you the opportunity to share a wedding photo on the front.

Print materials for: Conferences and professional events

Are you hosting or attending a conference or networking event? Professionally printed materials can enhance the event’s branding and create a more intentional environment with décor that identifies the event. Meanwhile, distributing personalized printed items can enhance networking opportunities with the professionals you meet. Here are some options you can consider:

• Business cards: Handing out professional business cards to people you meet in corporate settings is an effective way for others to remember you and your business.
• Manuals, presentations, and booklets: When leading a workshop or presentation, providing attendees with bounded print materials helps make sure they have important details to refer to during and after the event.
• Standing banners: If you’re attending or organizing an event with booths, adding banners on sturdy stands can help fill the space and effectively showcase specific branding, logos, and messaging. These banners can also be reused for future events.
• Signs and flyers: Signage can be used in various ways at a conference or professional event. From directing attendees where to go to highlighting key information about the event, professionally printed signs and flyers can go a long way in contributing to an event’s success.
• Promotional products: Branded promo materials can add a nice touch to corporate events. Printing a logo or design on items such as pens, mugs, hats, and tote bags can keep the event top of mind for attendees afterwards and increase visibility every time they use or wear the products.
• Note pads: If the event includes brainstorming or note-taking, providing branded notepads can be a practical gift for attendees while enhancing the professional atmosphere.
• Flags: Welcome flags, or those that display the event’s name, can stand out in a crowd and help direct attendees effectively.
• Floor, wall, and window clings: Using clings to display directions or event details is an excellent way to promote the event. Plus, they are easy to apply and remove, minimizing the risk of damage when renting a public space.

Print materials for: Parties and celebrations

Get-togethers are always a blast, but professionally printed materials can enhance the overall atmosphere and take the special occasion to the next level. Whether you’re planning a birthday, graduation celebration, baby shower, or retirement party, printed items can be informative and add to the décor.

In addition to invitations, here are some printable options to consider adding to your next party or celebration:

• Yard signs: Whether you’re planning to host an event at your home or commemorating a recent graduate, adding a yard sign can be a memorable element that helps create a celebratory vibe.
• Banners: Designing a customizable banner that you can hang on the wall and use as a backdrop is not only great for photo ops but also adds a quality feel to the celebration that you can’t always find at a party store. Plus, adding that personal touch, such as a photo to the banner or a person’s name, can make the banner feel more meaningful.
• Calendars: Looking to add a personal element to your gift? A calendar featuring photos and collages can be a great gift for a friend or family member, offering a unique element that you won’t find in a store.
• Puzzle: Depending on the party, a customizable photo puzzle can be a fun activity and also make a memorable gift.

Visit The UPS Store today

Let The UPS Store be part of your next special occasion! Contact our expert team members at a location near you to get started.